Privacy Policy

Who we are

Any reference to we or us in this Privacy Policy shall mean the Grenville Fish and Game Club (GFGC), a corporation registered in the Province of Ontario (Canada) with registered address at 2596 Campbell Road North, Prescott, Ontario, K0E 1T0, Canada.

This Privacy Notice tells you about your privacy rights and sets out how we, as a controller, collect, use, process and disclose your personal data.

We take great care of any information that you give us, and in the following paragraphs we set out how any personal information you give us is treated.

This GFGC Auction website is not intended for children and we do not knowingly collect data relating to children.

If you have any questions regarding our Privacy Policy, please Contact Us.

Our website address is: https://auctions.grenvillefishandgame.com.

Why do we have this policy?

Your privacy is important to us, and we are committed to protecting your personal information from unauthorized use or disclosure. We will therefore use your personal information in accordance with this Privacy Policy.

Our Privacy Policy applies whenever you visit the GFGC Auction website, during the period you receive services from us, during the process of you ordering products from us and afterwards.

What personal data we collect and why we collect it

PERSONAL DATA

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We only collect information that we will use for the purposes set out in this policy.

Specifically, we collect:

  • Information you submit to us You can submit information to us in the following ways:
    • Through the Auction registration form;
    • By sending us emails;
    • By speaking to us over the telephone.
      (Please note: If you submit details to us of any other person (e.g. a friend), please make sure you have their permission before doing so.)
  • Information we collect about you
    • Full details of the purchases you make on the GFGC Auction website or on the telephone, including the time and date of purchase, the products you purchase from us, any relevant delivery address and details of any relevant payment card.
    • Information on what you search for, view, click on and access in and through the GFGC Auction website. We may collect the time and geographic location of your device when you do so. This information may also include where you came to the GFGC Auction website from, and where you went when you left it. We also track how often you visit and use the GFGC Auction website. We do this through the use of email and website cookies (see Cookies below).
    • Technical information about the devices you use to access the Websites. We collect each device’s unique identifying code (MAC address), relevant IP address, operating system and version, web browser and version, and geographic location
    • Your social media content (where this is in the public domain) and any messages you send us via social media. This information can include posts, comments, pictures and video (see paragraph 4 for more information)
    • Information from banking, credit card and credit reference agencies about your financial status and the status of any payment card presented to us (for example, if it has been reported stolen) to check we are likely to be paid for any transaction and to reduce the risk of fraud.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and bio-metric data). Nor do we collect any information about criminal convictions and offences.

HOW DO WE USE YOUR INFORMATION?

We will only use your personal data for the purposes and legal bases set out in the table below.

Why we use your personal dataWhat our legal basis is for doing so
To provide you with the Website, which requires a certain amount of technical information to be collected in order to work properly.The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to study how Website users use our products/services) provided such interests are not overridden by your interests and rights.
To power security measures and related services relating to your access to the Website for example to enable us to recognize your username and password and reset these if you forget them.The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to study how Website users use our products/services) provided such interests are not overridden by your interests and rights.
To enable you to order products from us on the Website, which again requires a certain amount of personal data to be collected, for example your payment card details so we can take payment and the products you buy so we can provide you with an invoice and receipt.The processing is necessary to perform a contract or enter into a contract with you
To perform any contract we have entered into with you but also to enforce a contract against you if you do not honour it, including seeking to collect any debts that you may owe us.The processing is necessary for us to comply with legal and regulatory obligations.
The processing is necessary to support our legitimate interests in managing our business (to recover debts due to us) provided such interests are not overridden by your interests and rights.
The processing is necessary to perform a contract or enter into a contract with you.
To gather statistics about how you and other people use the Website. We then analyses these statistics to understand if these things meet most people’s needs, or if they should be improved, and if so, what design or other changes (for example, around the nature and timing of communications) would be most beneficial for our customers and our business.The processing is necessary to support our legitimate interests in managing our business (to define types of customers for our products and services, to keep our Site updated and relevant, to develop our business and to inform our marketing strategy) provided such interests are not overridden by your interests and rights.
To check that you have or are likely to have the means to pay us for any products you have ordered from us on the Website.The processing is necessary to support our legitimate interests in managing our business (to recover debts due to us) provided such interests are not overridden by your interests and rights.
The processing is necessary to perform a contract or enter into a contract with you.
To monitor use of the Website to see if it is being abused or threatened for example by people posting inappropriate comments in review areas or by potential hackers looking to undermine their security.The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to review issues with our products/services) provided such interests are not overridden by your interests and rights.
The processing is necessary for us to comply with legal and regulatory obligations
To protect you and our business against any other criminal behaviour, including identity theft and fraud.The processing is necessary to support our legitimate interests in managing our business (to keep our records updated and to review issues with our products/services) provided such interests are not overridden by your interests and rights.
The processing is necessary for us to comply with legal and regulatory obligations.
To maintain administrative and legal records about our business to enable us to understand what we have sold, how, when, where and at what price and account to the Tax Agencies for the related taxes that we have to pay.The processing is necessary to support our legitimate interests in managing our business (to keep our records updated) provided such interests are not overridden by your interests and rights.
The processing is necessary for us to comply with legal and regulatory obligations.
In the process of anonymity your information so that you are no longer identifiable to us.The processing is necessary to support our legitimate interests in managing our business (to ensure data minimization) provided such interests are not overridden by your interests and rights.
To test new systems and processes as we roll them out to make sure they work and will meet the high expectations we set for ourselves.The processing is necessary to support our legitimate interests in managing our business (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise) provided such interests are not overridden by your interests and rights.
To assist us in the development of new products and services over time, for example to gauge whether a new product is likely to appeal to a large proportion of our customer base.The processing is necessary to support our legitimate interests in managing our business (to develop our products/services and grow our business) provided such interests are not overridden by your interests and rights.

Where we rely on our legitimate business interests to allow us to process your personal data or we process your personal data for direct marketing, you have the right, at any time, to object.

Cookies

WHAT ARE COOKIES?

Cookies are small data files that are stored in your web browser on your computer, tablet or smartphone (each a “Device”) when you visit our website. They enable our website to remember your actions and preferences over a certain period of time.

Most web browsers automatically accept cookies, but if you do not want to allow cookies or only allow the use of certain types of cookies, please refer to your browser settings which should allow you to accept or deny cookies (please read section [6] below for more details about how to do this). You can also use the browser settings to withdraw your consent to the use of cookies at any time or delete cookies that have already been set on your Device. Keep in mind that by disabling certain categories of cookies, you may be prevented from accessing some features of our websites. You should be able to find more in depth information about opting out of cookies on your browser settings menu.

DO WE USE COOKIES?

Yes, we use cookies and similar technologies (hereinafter collectively referred to as “cookies”) to enhance the customer experience of using our website. The information is used to customize your visit by storing your search details to the browser, saving your shortlists. By storing cookies it enables us to save your recent searches and the items you have viewed, in order to save you time when you revisit the site.

We also use cookies and software tools to collect and analyze site usage data, related to customer use and patterns. This data is used to improve our Auction website and enhance user experience.

WHY DO WE USE COOKIES?

We use cookies for the following purposes:
To customize your visit.
To improve our websites.
To save a customer’s recent searches to save them time when revisiting our websites.
To analyze and compile collected data to build a profile about customers.
For statistical purposes such as:
Pages viewed during a visit.
Type of device, OS, screen size.
Data is used to improve existing features and user experience on desktop, mobile, etc.
To collect the following information:
Information regarding what customers search for.
Information on what customers view.
Information on what customers click on.
Information regarding customer shortlists.
Date, geographic location, and time customer visits our websites.
Data related to customer use and patterns on websites.
Data regarding products and services customers have visited.
Data regarding type of browser being used (Mozilla Firefox, Google Chrome, Internet Explorer).
The website from which the user has accessed our websites.
Websites users went to when they left our sites.
Data regarding how often users visit and use the websites.

WHICH COOKIES DO WE USE?

Source (Where cookies come from)

First Party Cookies

These cookies are provided by us and used by various features on our site. Examples may include customizing a user’s visit, providing statistical information, and verifying a user’s identity for security purposes.

Expiration (How long cookies last)

Session Cookies

These cookies are added when a user starts to browse our site or interacts with a specific feature and are deleted when the browser is closed.

Persistent Cookies

These cookies are added when a user starts to browse our site or interacts with a specific feature, but may remain stored on your device until a certain termination date is reached (in terms of minutes, days or years from the creation/update of the cookie).

Cookies used by us have a maximum period of 2 years from the date when they are initially installed or if they are subsequently updated, from the date of the update.

Type (What application uses the cookie)

Website Cookies

These cookies are added when browsing our website. Their uses may vary, however, to give an impression of which website cookies we use and how they work, please see the list below.

Contact information is never stored within the cookies we use and is only collected when a user registers for an account or when certain features are interacted with. Examples include our Contact Us feature. In these instances, the user may provide us contact information in order to receive a response either from us or another customer they are contacting through our sites. Please refer to our Privacy Notice to see how we protect the personal data you provide us with.

Financial information is never stored within the cookies we use and is only collected in the following instances:

Bidding Rights – When a registered user request the right to bid on auctions hosted on our sites, we ask for a bank name and contact information to verify the user meets our criteria for bidding rights.

We also make use of Google Analytics. Google Analytics uses its own, completely anonymous, tracking data. Google Analytics does not collect, nor do we provide them any contact or financial information. We want to inform you that you can download and install the Google Analytics opt-out browser add-on, if you do not want your data collected with Google Analytics. Google Analytics Opt-out Browser Add-on

DO WE HOST THIRD-PARTY COOKIES?

No.

MANAGING AND DISABLING COOKIES

You can control the cookies placed and retained on your Device. The Privacy Notice and this Cookie Policy are provided to be transparent about our practices regarding the use of cookies and similar tracking technology and to allow you the opportunity to make an informed choice.

Where applicable, we will obtain your prior informed consent to use cookies and other tracking technologies which store or access information on your Device. Most browsers accept cookies automatically but they can be set up to ask for your prior consent before an individual cookie is set on your Device. This will give you control over your cookies, however, it may interfere with your browsing experience as some websites may not function properly and you may not be able to take advantage of all the features offered by our website.

For instructions on blocking and deleting cookies, see the privacy and help documentation of your specific browser’s website. If you use more Devices and/or browsers you will need to disable cookies on each Device and on each browser separately. Here are the locations of the cookie settings for all major web browsers:

Internet Explorer – Tools > Internet Options > Privacy tab.
Mozilla Firefox – Tools > Options > Privacy menu.
Safari Users – Edit > Preferences > Privacy menu.
Chrome Users – Settings > Content Settings > Privacy > Cookies.

If you limit the ability of our websites to set cookies, this may prevent you from using certain features of our website properly and your user experience – which is no longer personalized for you – may deteriorate. You may also be able to opt-out from certain cookies through third party cookie management sites. Disabling cookies may prevent you from using certain parts of our websites. If you delete your cookies from the browser, you may need to remember to re-install opt-out cookies.

WHERE CAN I GET MORE INFORMATION ABOUT COOKIES?

You can find more information about cookies by visiting the following information websites:
www.aboutcookies.org
www.allaboutcookies.org

Who we share your data with

We cannot run our business or provide many of our services and benefits without involving other people and businesses and sometimes we pass your information to these other people and businesses as set out below. We only share your information where we can do so in accordance with our legal data protection and privacy obligations. We share the information we collect with:

  • Other people and businesses who help us provide the GFGC Auction website, and related services to you, in particular, the payment services company that enables you to use payment cards with us.
  • Analytics and search engine providers who assist us in the improvement and optimization of the Websites.
  • Our professional advisers for example our lawyers, accountants and technology consultants when they need it to provide advice to us.
  • The police, local authorities, the courts and any other central or local government bodies where they request it and we may lawfully disclose it, for example for the prevention and detection of crime. We may also share the information we collect where we are legally obliged to do so, for example, to comply with a court order.

How long we retain your data

In accordance with our legal data protection and privacy obligations, we will only retain your information for as long as we need it to achieve the purpose(s) for which we obtained it in the first place, as required by law, and for the exercise or defence of legal claims. We will then securely delete it.

Security of your data

Information provided through the GFGC Auction website is stored on the secure servers of a third party we engage to provide our IT platform, and is encrypted using standard technology.

Where we have given you, or you have chosen, a password which enables you to access your account or certain parts of the GFGC Auction website, you are responsible for keeping the password confidential and must not share it with anyone. You are responsible for any actions carried out using your password except where there has been fraud.

Where we send your data

We cannot run our business or provide many of our services and benefits without involving other people and businesses and sometimes we pass your information to these other people and businesses as set out below. We only share your information where we can do so in accordance with our legal data protection and privacy obligations. We share the information we collect with:

  • Other people and businesses who help us provide the GFGC Auction website, and related services to you, in particular, the payment services company that enables you to use payment cards with us.
  • Analytics and search engine providers who assist us in the improvement and optimization of the Websites.
  • Our professional advisers for example our lawyers, accountants and technology consultants when they need it to provide advice to us.
  • The police, local authorities, the courts and any other central or local government bodies where they request it and we may lawfully disclose it, for example for the prevention and detection of crime. We may also share the information we collect where we are legally obliged to do so, for example, to comply with a court order.

Last Updated 2021-05-27